Company Secretary (EU)

The position

The purpose of the position is to ensure the EU Group complies with statutory and regulatory laws and the corporate governance framework applicable to it and to provide guidance, particularly the Dutch, Luxembourg and Gibraltan entities on future developments in these areas so that Group governance policy and procedures are appropriate and in line with best practice. Furthermore, the Company Secretary will manage the function on a day-to-day basis and ensures that there are robust and effective governance and secretariat procedures in place working closely with the EU Counsel and the Company Secretary UK.

The Company Secretary reports to the EU Counsel (Amsterdam).

Tasks & Responsibilities

Corporate Meetings

• Facilitating the smooth operation of the Dutch Group companies formal decision making machinery
• Organizing shareholder, board and board committee meetings (e.g. Audit and Risk Oversight committee)
• Formulating meeting agendas with the Chairmen and/or the Chief Executive and advising management on the content and organization of memoranda or presentations for meetings
• Collecting, organizing and distributing information, documents or other papers required for meetings
• Ensuring that all meetings are minuted and that the minute books are properly maintained

Corporate Housekeeping, Governance & Advise

• Ensuring and maintaining the correct administration of the statutory books and records of the Dutch Group companies
• Ensure compliance with statutory disclosing and filing requirements for the Dutch Group companies
• Advise on document execution and signing authority for the Dutch Group companies
• Ensuring and maintaining a sustained corporate governance framework that complies with the various corporate governance requirements the Dutch Group companies needs to abide to from either a legal or regulatory perspective.
• Keeping under review legal Dutch corporate developments and providing a variety of Dutch corporate legal advise such as on internal group restructurings and capital projects; corporate acquisitions, disposals and mergers, liaising with Legal and managing external legal support on the above.

Oversight role

• Providing an oversight role towards the other EU group companies in respect of the accountabilities referred to above under corporate meetings, corporate housekeeping, corporate governance and corporate advice.

Candidate profile

• A qualified Lawyer with experience at a top-tier law firm or in house company secretary role.
• Proven ability to manage and deliver complex and wide ranging projects within a company secretarial context.
• Strong influencing skills, along with the ability to deliver sound, practical and clear advice to colleagues across the business; ability to develop and maintain effective relationships within the business and with other professionals/technical specialists.
• Excellent communication skills (verbal and written) in English and Dutch
• Strong personality and cultural awareness
• Some experience of working in a UK corporate environment
• Able to work with on your own initiative
• Have comprehensive knowledge and wide, relevant and practical experience of the procedures and services in own areas of responsibility, including interpretation of and application of best practice, and to immediately recognise a full range of options when matching these to business needs.
• Have a detailed and relevant knowledge of key legal, regulatory and statutory requirements and the technical interpretation of them and be able to give advice about them.
• Good knowledge of Companies Acts/Dutch Civil Code and other law, regulation and rules relating to the efficient and compliant provision of secretariat services.
• Have an appreciation of when to refer elsewhere to ensure that the best advice and support relevant to secretariat is given to the business.
• A very good understanding of evolving law, trends and best practice in secretariat.

Interested?

You can apply to this position by using the form below.